Weekly meeting signup sheet (member access only)

I. Introduction

• Call to Order: The club Sergeant-at-Arms calls the meeting to order and introduces the meeting chairperson. 
• Invocation and Toast: One member gives a brief toast, often related to the theme of the meeting. 
• Introductions: The meeting Chairperson gives members and guests an opportunity to introduce themselves. During the first half of the meeting the Chairperson acts as a master of ceremonies and conducts the business meeting. 
• Grammarian: A new and interesting Word of the Day is presented by the Grammarian. Each speaker tries to use this word in order to build a better vocabulary. The grammarian also listens for exceptionally good or poor use of language and counts filler words like "ah" and "um" and reports on these at the end of the meeting. 
• Humour: Two or three members and guests are given the opportunity to tell jokes. Members and guests vote by secret ballot for the best humorist. The winner is announced at the end of the meeting.
• Business Meeting: A short business meeting is usually held where executive members make reports, the meeting minutes are read, and members can discuss motions relating to the club’s operation.

II. Impromptu Speaking

• Table Topics Master: This person creates a set of three or four questions, or Table Topics, to be posed to the members. Topics can be on virtually any subject and are all meant to help the speakers learn how to “think on their feet”. Often, the topics are on current events or are related to the meeting’s theme.
• Table Topics: The Table Topics master calls on members to answer the questions. Each speaker speaks to the question for two minutes. Since the members do not know the questions beforehand, it is excellent practice in impromptu speaking. Many members say this is quite helpful in interviewing for jobs and in responding to questions at the end of a presentation.
• Table Topics Evaluation: The Table Topics master calls on the Table Topics evaluator to provide a brief evaluation of each speaker as well as the table topics master.
• A break is provided before the Prepared Speeches portion of the meeting. 

III. Prepared Speeches

• Introduction of Toastmaster: The Sergeant-at-Arms introduces the Toastmaster, who looks after the rest of the meeting. 
• Introduction of First Speaker: The Toastmaster introduces the first of the prepared speakers. These speeches typically last 5-7 minutes, although some of the advanced speeches are longer. All speeches have goals set by the Toastmasters speech manuals. For example, the goal of one speech might be to practice vocal variety or gestures. 
• First Speech: The first speaker gives his or her presentation. Lights, operated by the Timer with a stopwatch, indicate to the speaker that he or she is approaching the end of the allotted time. 
• Second and Following Speeches: The Toastmaster introduces the second speaker, defines the purposes of the speech, and announces the title. This process continues until all of the prepared speeches (often two or three) have been given. 

IV. Evaluations

• Speech Evaluations: The first evaluator gives his or her evaluation of the first speech. Since speeches in the Toastmasters manuals have goals, the evaluation usually focuses on how well those goals were met. For example, did the speaker use vocal variety effectively or did they use helpful body gestures? The second and subsequent evaluators then give evaluations of the respective speeches.
• General Evaluator: The General Evaluator analyzes how the meeting has gone and evaluate the other evaluators in the meeting. Evaluation is a very important part of making progress in anything. All evaluations in Toastmasters have plenty of positive feedback (what was done well) as well as suggestions for improvement.

V. Closing

• Grammarian's Report: The Grammarian gives a report on how many times the Word of the Day word was used. This is also a chance to point out any exceptionally good or poor use of language as well as to report on members’ use of filler words like “ah” and “um.”
• Timer's Report: This report details the length of each speech and evaluation as well as the start time of major events in the meeting. 
• Awards Presentation: Awards are presented for best table topics, speech, dressed, humour and evaluation, as well as for the most improved speaker. An additional award is given for "Best Toastmaster." Members vote for these categories throughout the meeting.
• Close of Meeting: The Toastmaster goes over the next meeting’s agenda and then closes the meeting.